The current ZOOM license allows a meeting with up to 300 participants only. What if more than 300 participants are expected?

Overview

  • Special arrangement has to be made by ITSC to allocate a large meeting license, which allows up to 1000 participants, and Faculties should submit a request to ITSC using the application form.  
  • Apart from “Meeting”, ZOOM can conduct “Webinar” which allows up to 10,000 participants.  “Meeting” and “Webinar” have different functionality. 

ZOOM Licenses

  • All CUHK staff and students are granted the meeting-300 license to host meetings up to 300 participants
  • For other licenses:
    • For meetings, the University has some large meeting license for 1000 participants
    • For webinars, the University has a few webinar licenses of 100 / 500 / 1000 / 3000 / 5000 / 10000 attendees.
  • The license allocation, charging mechanism, and application procedure are still being worked out.

Webinar Licenses

Large Meeting License

  • One-time meeting1000 license can also be arranged by request free of charge.   Please consider the options suggested in https://www.cuhk.edu.hk/eLearning/c_systems/zoom/Zoom-MeetingOptions-LargeMeetings.pdf and the following:
    • Disable Join Before Host
    • Enable the Waiting Room Feature
    • Limit Sharing to the Host
    • Make Co-Host the speaker (only available to the host): Assign the attendee to be a co-host. You can have an unlimited number of co-hosts. 
    • Stop Video: Stop the participant's video stream so they are unable to start their video.
    • Rename: Change the attendee name that is displayed to other participants. This change only applies to the current meeting.
    • Put in Waiting Room: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
    • Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold.
    • Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants and panelists to rejoin.

Additional suggestions:

Additional reference on ZOOM Security:

Additional references on ZOOM Online Events

Application Form